CONSTITUTION AND BYLAWS
GOLD STAR WIVES OF AMERICA, INC.
ARTICLE ONE
Organization
Organization
Sec. 1. The name of this organization
shall be gold Star Wives of America, Inc.
Sec. 2. The organization shall have a
Seal, which shall be in the following form: A Gold Star superimposed with a
Purple Bar bearing the words, "Gold Star Wives of America."
Sec. 3. The organization shall have an
official flower. The Pansy, which shall have the two upper petals in purple and
the three lower petals in yellow with a gold streamer.
ARTICLE TWO
Purposes
Purposes
Sec. 1. The purposes of this
corporation shall be as follows:
(1) To assist in upholding the
constitution and laws of the United States of America, and to inculcate a sense
of individual obligation to the community, state, and nation.
(2) To honor the memory of those who
made the supreme sacrifice in the service of our country.
(3) To safeguard and transmit to
posterity the principles of justice, freedom, and democracy for which members
of our armed services fought and died.
(4) To provide the benefits of a happy,
healthful and wholesome life to minor children of persons who died in the
service of our country.
(5) To promote activities and interests
designed to foster among its members the proper mental attitude to face the
future with courage.
(6) To aid when necessary the widows
and children of persons who died in the service of our country.
(7)
To do any and all things necessary and incidental to carry out the general
purposes and objects of this organization.
ARTICLE THREE
Legislative Department
Legislative Department
Sec. 1. The legislative power shall be
vested in the National organization of Gold Star Wives of America, Inc., which
shall consist of:
(1) Its past national presidents in
good standing in this organization.
(2) Its officers, committee chairmen,
and members of the Board of Directors.
(3) All regional presidents and chapter
presidents of this corporation or, in their absence, the regional and chapter
immediate past presidents who are in good standing.
(4)
Delegates for chapters and members-at-large.
Article Four
Membership
Membership
Sec. 1. Any citizen or national of the
United States who is a widow of any person who died while a member of the armed
forces of our country, or who died subsequent to such service as a result of an
injury or disability incurred during such service, shall be eligible for
membership in the chapters of the Gold Star Wives of America, Inc., if there is
a chapter in the area within which the person resides; however, where there is
no chapter organized within the place where such qualified member resides, such
qualified person may become a member-at-large. Proof of eligibility shall be
submitted with application.
Sec. 2. Membership charters shall be
granted by the National organization at such time or times as a local
membership group shall be established, consisting of at least five (5) members.
Such chapters shall be subject to all rules and regulations of the national
organization.
Sec. 3. To remove a member from this
organization, three written statements outlining complaints against a member
are to be read at an open meeting of the chapter. Membership of the chapter
will vote on the removal. Offending member must be given written notice that
she will be granted an opportunity to appear to hear charges against her and to
be allowed to testify in her own defense. Membership of chapter shall be
notified that the entire case must be presented by the president of the chapter
in writing for final approval of the national Board of Directors.
Sec. 4. Should any region not hold a
Regional conference within a given year, it shall be deemed inactive and no
refund of member-at-large dues will be returned from the National Treasury to
the Regional Treasurer. These members-at-large shall then be considered members
of the National organization instead of Regional members.
Sec. 5. Upon written request stating
reasons to the Board of Directors, the Board may approve the membership dues
being paid directly to the National Treasurer and the member being a
member-at-large on a National basis only.
ARTICLE FIVE
Meetings
Meetings
Sec. 1. The annual meeting of Gold Star
Wives of America, Inc. shall be held once a year at some time during the middle
of the calendar year at a time and place, and on a date to be fixed by the
majority vote of the members of the convention. Minutes of the annual convention
shall be received by the chapters within ninety (90) days after the close of
the meeting, subject to approval at the next annual meeting.
Sec. 2. The members of the Board of
Directors shall meet while the annual convention is in session each year, at a time
and place to be fixed by the Chairman of the Board of Directors. Special
meetings may be held from time to time when considered necessary.
Sec. 3. The presence of not less than
25 members of the National organization shall constitute a quorum at the annual
meeting, and the presence of not less than five (5) members of the Board of
Directors shall constitute a quorum at meetings of the Board of Directors. But
a lesser number may adjourn the meeting for a period of not more than thirty
(30) days.
Sec. 4. Special Meetings of this
organization may be called by a majority vote of the Board of Directors from
time to time; and special meetings of the Board of Directors may be called by
the Chairman of the Board of Directors, the National President, or by not less
than five (5) members of the Board of Directors, after due notification to all
Board members.
Sec. 5. The secretary or President of
each chapter shall provide credentials to their duly elected and authorized
delegates representing their chapter at the annual convention which can be
presented to the National Secretary upon request.
Sec. 6. Resolutions from regions,
chapters, or individual members must be in the possession of the National
Parliamentarian thirty (30) days prior to the annual national Convention for
compilation purposes. This does not exclude resolutions that may be offered
from the assembly floor as a direct result of proper business discussion
conducted thereon.
Sec. 7. No other person but the
presiding officer of the National Convention will be allowed to change the
meeting time at a National Convention.
Sec. 8. All National Convention mailing
must be in the mail at least six (6) weeks prior to the Convention date.
Sec. 9. All resolutions submitted at
the National Convention shall be those pertaining directly to Gold Star Wives
and Gold Star sons and Daughters.
Sec. 10. No member may be nominated
from the assembly floor unless present at the National Convention; or through
communication, such person has indicated her willingness to serve in the event
she is elected.
ARTICLE SIX
Voting
Voting
Sec. 1. At all annual meetings, only
members of the legislative department shall be entitled to vote. In the event
an acting national officer must be appointed in order for the business of the
General Assembly to be properly conducted, the appointed officer shall be
entitled to vote. Members of the legislative department shall have only one
personal vote regardless of the number of positions held.
Sec. 2. Each chapter shall be entitled
to one delegate to the National Convention for every five to ten (5-10) paid-up
members whose names appear on the records of the Membership Chairman on June
first (1) of each year preceding the annual meeting.
Sec. 3. If more than one-tenth (1/10th)
of the total members-at-large from any one region are not present, one vote
shall be given to each member-at-large from that Region who is present. If more
than one-tenth (1/10) are present from any one Region, then such members-at-large
shall be entitled to vote on the same basis as the chapter.
Sec. 4. A widow who may attend a
National Convention and first join the organization at that time, with the
approval of the General Assembly, will be entitled to a vote at the National Convention.
Sec. 5. Each chapter may vote on any
question coming before the National Convention in accordance with the number of
delegates which the said chapter is entitled to regardless of the number of
delegates who actually attend the National convention.
Sec. 6. No ballots shall be destroyed
until six (6) months after installation of the National Officers, and these
ballots shall remain in possession on the Nominating Committee Chairman.
ARTICLE SEVEN
Order of Business
Order of Business
Sec. 1. The suggested order of business
of this organization shall be as follows:
(1) Registration of members
(2) Reading of minutes of the preceding meeting
(3) Reports of committees
(4) Reports of officers
(5) Old and unfinished business
(6) New business
(7) Election
(8) Memorial Services
(9) Installation
(10) Adjournment
(1) Registration of members
(2) Reading of minutes of the preceding meeting
(3) Reports of committees
(4) Reports of officers
(5) Old and unfinished business
(6) New business
(7) Election
(8) Memorial Services
(9) Installation
(10) Adjournment
ARTICLE EIGHT
Board of Directors
Board of Directors
Sec. 1. The business of this
organization shall be managed by:
a] A Board of Directors consisting of fifteen (15) elected members.
b] The National President of Gold Star Wives.
c] The President of each active Region of Gold Star Wives.
Sec. 2. The Directors shall be elected by the National organization at the annual meeting each year, to hold office for three (3) consecutive years. Each year five (5) members of the Board of Directors are to be elected.
a] A Board of Directors consisting of fifteen (15) elected members.
b] The National President of Gold Star Wives.
c] The President of each active Region of Gold Star Wives.
Sec. 2. The Directors shall be elected by the National organization at the annual meeting each year, to hold office for three (3) consecutive years. Each year five (5) members of the Board of Directors are to be elected.
Not
more than three (3) elected members from any Region shall be on the Board
simultaneously, and each active region shall have at least one elected Board
member.
Active
Region is defined as a Region holding an annual conference, sending a written
report to the National convention and having representation at the National
Convention.
The
National President shall be an ex-officio member of the Board of directors.
Each
Region President, by virtue of election to that office, shall be an Associate
member of the Board of Directors with voting privileges and with no Board
assignment during her tenure unless a duly elected or appointed Board Member.
Sec. 3. Any Director who fails to
attend three (3) consecutive meetings of the Board of Directors without
written, acceptable excuse shall be considered to have vacated her office.
Sec. 4. The members of the Board of
Directors shall elect among themselves a Chairman of the Board of Directors and
a Secretary to the Board of Directors to serve for the term of (1) year.
Sec. 5. The Board of Directors may
recommend Rules and Regulations covering its meetings and covering the
management of the Chapters as it may in its discretion determine from time to
time.
Sec. 6. Vacancies in the said Board of
Directors shall be filled by vote of the majority of the remaining members of
the Board of Directors to serve until the next National Convention.
ARTICLE NINE
Officers
Officers
Sec. 1. The officers of this
organization shall be as follows:
(1)
National President
(2)
National Vice President
(3)
Recording Secretary
(4)
National Treasurer
(5)
Chaplain
(6)
National Parliamentarian
(7)
Historian
(8)
The Regional Presidents
Sec. 2. All National Officers,
including members of the Board of Directors, (excluding Region Presidents)
shall be elected by written ballot, forms to be provided and names of choice of
Officers and Board members written in.
Sec. 3. All members, officers and
employees responsible for disbursing organizational funds shall be bonded.
Sec. 4. Corresponding Secretary shall
be appointed by the National President.
Sec. 5. The National Treasurer's report
shall be presented at the National Convention; if the Treasurer is unable to
attend, the report must be in the hands of the presiding officer at the National
Convention.
Sec. 6. The National Parliamentarian
shall have final authority in deciding the answer to all questions concerning
Parliamentary procedure sent in by individual members or chapters.
Sec. 7. National Headquarters shall be
established in the locality of the current national President and the bank
account shall be established at the convenience of the National Treasurer.
Sec. 8. In the event the office of the
National President becomes vacant, such office shall be filled by the vice
President until such time as a general election may be held. In the event both
offices of the National President and Vice President become vacant, the Board
of Directors shall appoint a person to fill the office of President until such
time as a general election may be held. In the event a vacancy occurs in any of
the other National offices of the organization, such office shall be filled by
appointment of the President with the consent of the Board of Directors to
serve until such time as a general election may be held.
Sec. 9. The National Officers of this
organization, except for the Regional Presidents, shall be nominated, elected,
and installed at the National Convention.
Sec. 10. No member except the National
Treasurer and the National Parliamentarian shall retain any one particular
national office longer than two (2) years. The National Treasurer and National
Parliamentarian, with their written approval, may be re-elected for as many
terms as meets with the approval of the Assembly.
Sec. 11. The national Officers charged
with the obligation of carrying out the mandates of the Convention assembled
shall be required to report to the Board of Directors if such duties are not
completed.
ARTICLE TEN
Committees
Committees
Sec. 1. The Executive Committee shall
be composed of the National President, Vice President, Recording Secretary,
Treasurer, and Chairman of the Board of Directors. This committee shall meet at
the discretion of the National President, to plan procedures on projects
approved by the Board of Directors and/or the General Assembly, and to handle
urgent business when it is impossible for the Board of Directors to meet. The
Executive Committee is directly responsible to the Board of Directors.
Sec. 2. The National committee Chairman
shall be appointed by the Board of Directors and shall be responsible tot he
Board of Directors for their specific duties.
ARTICLE ELEVEN
Dues
Dues
Sec. 1. Each member shall pay dues to
the National organization in an amount as is fixed from time to time at the
National Convention and upon payment, a membership card will be issued to her.
ARTICLE TWELVE
Records
Records
Sec. 1. Upon disbanding of a Chapter or
Region, all properties, records, and assets shall be turned over to the
National organization.
Sec. 2. The custodian of records and
property shall be designated by the Board of directors and any member shall be
granted access to all records for the purposes of Gold Star Wives' business
matters.
Sec. 3. All current National records,
complete as of National convention or expiration of duties pertaining to term
of office, are to be turned over to the incoming officer at National convention
if feasible, but no later than thirty (30) days following convention. When it
is impractical to transfer records at national Convention because of time,
volume and/or mode of transportation, the records shall be shipped via the best
insured method with incurred costs to be reimbursed by the National Treasury
upon presentation of paid receipt.
Sec. 4. Each officer shall have with
her the officer pin to turn over to the new officer, or pay for the pin if she
does not have it to turn over.
ARTICLE THIRTEEN
Amendments
Amendments
Sec. 1. These By-Laws may be altered,
amended or repealed by an affirmative vote of two-thirds (2/3) of the members
of the Legislative Department at a National Convention, providing such
amendment has been submitted to the General Assembly at the previous National
Convention.
ARTICLE FOURTEEN
Regional Divisions
Regional Divisions
Sec. 1. The United State is divided
into separate areas headed by a Regional President. Under the supervision of
the Regional President, a Conference is held each year, at least sixty (60)
days prior to the National Convention. Voting at these Conferences is on the
same basis as voting at the National Convention.
Sec. 2. The Regions are as follows:
- NEW ENGLAND: Maine, New Hampshire,
Vermont, Massachusetts, Rhode island, Connecticut
- MIDDLE ATLANTIC: New York, New
Jersey, Pennsylvania, Delaware, Maryland, district of Columbia, Virginia
- SOUTH EAST: North Carolina, south
Carolina, Georgia, Florida, Tennessee, Alabama, Mississippi
- MIDWEST: Ohio, Indiana, Illinois,
Kentucky, West Virginia, Michigan
- NORTH CENTRAL: Minnesota, North
Dakota, South Dakota, Nebraska, Iowa, Wisconsin
- SOUTH CENTRAL: Missouri, Kansas,
Arkansas, Louisiana, Oklahoma, Texas
- SOUTH WEST: California, Arizona,
New Mexico, Utah, Nevada, Colorado, Hawaii
- NORTH WEST: Oregon, Washington,
Montana, Idaho, Wyoming, Alaska
Revised
National Convention 1963
Amended National Conventions 1970;1971;1974;1987;1993;1996
Amended National Conventions 1970;1971;1974;1987;1993;1996
STANDING RULES
RELATING TO TREASURY
1. Checks written by the National
Treasurer which have not been presented for payment shall be declared void 180
days from the date issued, and the money from such checks shall be returned to
the National Treasury. The Treasurer shall notify the bank to issue a
"Stop Payment" for such check and shall be authorized to pay the fee
charged by the bank. The Treasurer shall notify the payee, in writing, of such
action. In the event the check was not received by the payee, the Treasurer is
authorized to issue a replacement check. (1986)
2. The Stay-At-Home Tea is a National
fund raising project inviting all members to participate. local chapter members
may choose to participate as a Chapter. If so, the check should be forwarded to
the Fund Raising Chairman along with a list of names and addresses of members
in order to have an accurate member participation percentage. (1997)
3. If the local Chapter wishes to make
a donation, the check should be sent directly to the National Treasurer.
4. No individual member may solicit
funds in the name of Gold Star Wives.
5. Money to be used for the Welfare
Project to be presented by the Chapter hosting the national Convention and
presented at the time of the Convention was set at the amount of $500.00, said
amount to come from the national fund Raising Project, with the balance to be
made up from the National Treasury if needed. (1969) Increased to $1,000.00
(1985)
6. The National President is authorized
to make donations not to exceed $500.00 annually in the name of Gold Star Wives
of America when requests and/or opportunities are received which would enable
gold Star Wives to gain further recognition as a service organization. (1992)
7. The National Treasurer shall be
present at the Board of Directors meetings as a voting member and shall serve
in the capacity of financial adviser and shall be assigned to chair the budget
committee. (1992)
8. Money collected from the fund
raising for a designated memorial or future monies given for an expressed
purpose will be placed in a separate savings account until such time as it is
needed. (1963)
9. A budget will be presented by the
Budget Committee and voted upon by the Assembly at the National Convention.
(1996)
10. Each officer and board member
receiving monies advanced by the National Treasurer will make an up to date
account of expenditures to the Board at the last meeting of the year. Any funds
left over are to be returned to the National Treasurer. Those officers having
large working funds who anticipate a sizable surplus of unused funds should
keep an estimated amount for operating expenses and return balance to Treasurer
by May 31. (1967;1989)
11.
The Potomac Area Chapter is encouraged to represent Gold Star Wives of America
at every opportunity and this sometimes is in the laying of a wreath at
ceremonies. The Potomac Area Chapter will present the bill for flowers to the
national Treasurer. (1976)
12. Gold Star Wives of America, Inc. is
an associate member of Veterans Administration volunteer Service (VAVS)
National committee. The VAVS Chairman and/or Deputy Representative will attend
the VAVS Annual National committee meeting. The amount of allowance for each
representative is to be determined each year by the Board of Directors. (1987)
13. The National President's gift to be
presented at National Convention will be paid from the National Treasury in an
amount no to exceed $75.00. (1981;1987)
14. $3500.00 will be authorized
annually to be spent to send GSW representatives to Washington, DC to continue
to build support for our legislative agenda. (1998)
15. The Finance committee made up of
the National Treasurer and two members of the Board of Directors shall be able
to invest funds in accordance with the organization's investment policy.
Signature cards will be signed by the National President and the National
Treasurer. (1986;1998)
16. When a new chapter is
formed, Region officers will furnish a list of the members-at-large in the
immediate area who will be considered members of the chapter, to those
organizing the chapter, the National Newsletter Editor, and National Treasurer.
Upon receipt of list, the national treasurer will send $2.00 per member to the
new chapter from the National Treasury. (1982;1995)
17. At the next meeting of the Board of
Directors following disbanding of a chapter, the National Treasurer shall
report monies received. If the Board of directors agrees that a Region is active
and has incurred expenses due to the formation of the chapter which became
inactive, disposition of the financial assets becomes the prerogative of the
Board of Directors. (1989)
18. The National Treasury shall pay
reasonable costs of convention Invitations, Convention Programs, Name Tags,
Supplies, General Assembly expenses (typewriter, microphones, VCR, etc. - see
Convention Guidelines), and meeting rooms for conducting the business of the
convention, and any transportation costs necessitated by the location of the
Memorial Service, subject to Board approval. Delegate Registration Fee shall be
limited to actual meal and entertainment function costs. (1992;1995)
19. A National officer or Board Member
incurring expenditures for the legitimate conduct of her office above and
beyond her working fund will employ the following procedure:
- Itemized expenditures to date PLUS
anticipated additional expenses shall be submitted to the National
President and Board Chairman for approval. In the event an additional allotment
is needed by the National President, the request will be approved by the
National Vice President and the Board Chairman. If needed by the Board
Chairman, the request shall be submitted to the National President and the
Board Secretary will handle the memo;
- Providing funds are available in
the "Reserve Account" in the Budget, tentative approval may be
granted;
- The Board Chairman shall prepare
and mail a "Memo" to the members of the Board of Directors
advising of the purpose and amount of the request. Upon receipt of at
least five (5) affirmative votes, the National Treasurer shall be advised
to forward the funds requested. (1986)
20. The Chairman of the Board's working
fund is to include transportation and hotel accommodations for annual
attendance at National Veterans Day Ceremonies in Birmingham, AL. (1986)
21. Gold Star Wives of America is now
listed as a "Participating (sponsoring) Organization" of National
Veterans Day in Birmingham, AL. A $2,000.00 donation will be an item in the
annual budget. An amount will also be included in the budget to be contributed
to National Veterans Day Committee for ceremonies at Arlington Cemetery as a
"Recognized" organization. (1987) (1996)
22. Ten percent (10%) of the annual
fund raising income should be budgeted for annual welfare projects, to include
Convention Hostess Chapter Welfare Gift and National President's special
Welfare Fund. (1991)
23. Banking records should be kept for
five (5) years (National/Region/Chapter). (1989)
24. $1000.00 will be authorized in the
budget each year for the Gold Star Wives and Gold Star Mothers Reception held
annually in Washington, DC. (1992;1996;1998)
25. The National Treasurer is
authorized to issue and sign working fund checks not to exceed the largest
budget approved working fund. (1993)
RELATING TO NATIONAL CONVENTIONS
1. No invitations will be extended for
National convention in cities having a local chapter unless a duly authorized
invitation is made by the would-be hostess chapter. (1963)
2. Because there are certain basic
expenses involved in Convention functions and there are certain financial and
other advantages to registering under the auspices of gold Star Wives of
America, there will be a basic registration fee charged whether or not any
functions are attended. (1975)
3. A time will be set aside at National
Convention to honor the memory of our deceased members. (1964)
4. The Candlelight Installation
Ceremony will be used to install new officers following the convention Banquet.
5. Prior to National Convention, all
Board members, National Officers, and Region Presidents are to prepare a
written report, including a financial report if working funds have been
advanced. These reports will be prepared in quantity specified by the Board
Chairman (using assigned report number) and mailed to the delegated member of
the Convention Hostess Chapter by the date directed. cost of duplicating
reports will be paid from National Treasury and the Hostess Chapter will be
responsible for having al reports duplicated in sufficient quantity as needed
to prepare Convention packets for registered delegates. Packets for Board
members will be made available prior to scheduled board meeting.
(1980;1987;1993)
6. Adequate time to review contents of
reports prior to opening of general Assembly will eliminate reading or
summarizing reports. as the reports are called for on the convention agenda the
person responsible will take the floor to make recommendations, entertain any
questions or discussion arising, and make presentation of the report to the
National Secretary. (1980)
7. Membership cards will be shown at
time of registration at National Conventions to insure delegates are members in
good standing of Gold Star Wives of America. (1980)
8. Resolutions submitted from the floor
to the Assembly pertaining to money allocations or future work of the
organization may not be voted on at that session, but must wait an interval of
time (after a recess or the following session) and be submitted in proper
written form for consideration. (1981)
9. The Registration Fee for National
Convention delegates shall be limited to actual meal and entertainment
functions cost. See Item #18 under RELATING TO NATIONAL TREASURY. (1983)
10. When children are brought to
Convention by delegates, they need to have the opportunity to get acquainted
with each other as soon as possible after arrival. When sufficient number of
children have been registered, the National Convention Committee will make
arrangements for such a function. (1983)
11. Gold Star Wives supplies used for
conduction National Convention (such as Past national President's pin, decals,
stickers) are to be reimbursed at cost by the National Treasury upon
presentation of a bill from the Supplies Chairman. (1985)
12. The following guidelines for
dispensing fund raising items at National conventin were adopted:
- Chapters or regions other than the
Hostess group will not actively promote and/or sell fund raising items on
the general assembly floor at National convention.
- Sales may be promoted through
Chapter and Region newsletter only. National newsletter will promote
National supply items.
- Through sharing of chapter and
region newsletters, members may be made aware of items which may be of
interest and editors may include notice of available items heir chapter or
region has for sale.
- Chapters/Regions may bring samples
of items to National convention for display in personal rooms and may take
orders for such items or dispense previously ordered items. (1989)
13. Expenses of Board of Directors meetings
before and after general assembly will be considered as a Convention expense
and will be included in the budget (this could include charges for room,
microphone, refreshments, etc.) (1989)
14. Registration refunds may be made
only when possible and at the discretion of the hostess chapter based on the
contracts they have with hotels and travel agency. (1996)
RELATING TO MEMBERSHIP
1. The National Treasurer shall be
responsible for the official membership count which is used to establish voting
strength at national convention. The report shall be based on dues mailed (postmarked)
by Chapter and Region Treasurers No later than May 15 and
received by the National Treasurer no later than May 31.
(1986;1993)
2. The fiscal year will be June 1 to
May 31. (1969)
3. Membership dues will be collected on
a calendar year basis and are due January first (1) of current year regardless
of date first joined or payment in previous year. (1956)
4. Membership dues received by National
Treasurer later than may 31 will not be included in the voting strength count
for Convention purposes. applications for NEW membership dated after June 30
shall be credited with dues paid for the remainder of that calendar year plus
the following calendar year. members renewing at any time throughout the year
will be credited for that calendar year. (1969;1994)
5. Mrs. Pauline Bartsch is an appointed
member of the Board of Directors for an indefinite period and will chair the
Membership Records position. (1963;1980;1988;1993)
6. Annual dues were raised to $15.00
per year. $10.00 to be sent to the National Treasury; $5.00 to remain in the
Chapter/Region Treasury. (1992;1999)
7. Chapter members will pay dues to the
Chapter Treasurer, Members-At-Large will pay dues to the Region Treasurer or in
the event there is no Region Treasurer, to the Region President. Immediately
upon receipt of a member's dues, a membership card will be prepared and mailed.
At least monthly, or more frequently if necessary, the Treasurer will forward a
check for $5.00 per paid member to the National Treasurer along with the
appropriate copy of the Membership Report Form. At the same time, other copies
of the Membership Report Form will be forwarded to the appropriate person as
indicated on the MR form. (1966 with required updates)
8. The standard APPLICATION FOR
MEMBERSHIP FORM will be printed on two-part action paper, with the original to
go to Membership Records chair and the second copy retained by the
Chapter/Region. The date of the applicant's check will be the date used on the
Membership Report form. (1970)
9. Membership cards will carry the
expiration date of December 31. (1971)
10. When a member-at-large moves
permanently to a different Region, the Region Treasurer from which the member
is moving will prepare a CHANGE OF ADDRESS FORM transferring the member. If no
part of the calendar year has elapsed, the $5.00 Region portion of dues will be
forwarded to the new Region (1992)
11. Procedure was established for the
formation of New Chapters. See relating to treasury (16).
12. To assist the Membership Chairman
in efforts to restore delinquent members to the rolls of GSW, Region/Chapter
Treasurers shall notify the Chairman of delinquent members to be contacted.
It
is recommended that the names and addresses of delinquent members as of the end
of the calendar year be typed on labels and forwarded to the Membership
Chairman as soon as possible after December 31. REMINDER - Chapter and Region
Treasurers are responsible for sending dues notifications to members, with at
least one follow-up during the year when dues remain unpaid.
13. Standard dues renewal notice forms
will be provided by the supplies Chairman and used by Chapter/Region
Treasurers. Such notices to be mailed in October.
14. A non-refundable Life membership
will be offered and a distinctive Membership Card will be issued. The Life
Membership will be prorated as follows:
|
Under 40 years (of age)
|
-
$300.00
|
|
41 to 55 years
|
-
$250.00
|
|
56 to 69 years
|
-
$200.00
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The Chapter or Region will keep 50% and 50% sent to National, effective with dues of 1996. (1989;1994)
RELATING TO CHAPTERS
1. A Chapter Assistance Packet will be
sent to newly formed Chapters by the Chapter/Region Liaison Chairman. This
packet contains necessary information concerning report forms and required
filing dates.
2. A definite date for reporting the
election of chapter officers duly elected will be before Regional Conference,
which is usually held in April. Chapter Reports to Region and National will be
the responsibility of the outgoing President. (1988)
3. Chapter Presidents are required to
caucus with the delegates of her chapter who are present at National
Convention, thus insuring that chapter votes are voted according to the
majority - except in cases where the chapter has previously made its voting
wishes known. (1971)
4. Newly organized chapters (or reactivated
chapters whose treasury has been turned over to the National Treasurer upon
disbanding) shall have assistance in establishing a beginning treasury under
guidelines set forth in Item #16 under RELATING TO TREASURY. (1982)
5. A duplicate charter may be issued by
the National President providing copies of original records including date,
officers, and charter members can be provided. In the event no printed or
written records are available, the above information will be accepted in the
form of a written statement from a charter member or early member recalled to
the best of her ability. (1986)
6. The procedure to be followed for
requesting a Chapter Name Change shall be:
- The minutes of an existing Chapter
requesting a change of name shall duly record complete proceedings leading
to the decision to request a change of name;
- A copy of such minutes are to be
presented to the National President;
- The National President will
prepare a CERTIFICATE OF CHAPTER NAME CHANGE, using the date of her
signature. That date will be the official date the Chapter assumes the new
name;
- The National President will
include any Chapter Name Changes in her Annual Report to the Board of
directors and General Assembly. National Officers and Board Members whose
assignment involves Chapters are to be notified as soon as possible after
action has been taken. (1986)
7. The membership records of a
disbanded chapter should be sent to the Region Treasurer, who will become
responsible for assuming dues renewal notices and mailing of Region newsletter.
A list of members should be sent to the Region President, National Treasurer,
Newsletter Editor and Membership Records Chairman.
RELATING TO MISCELLANEOUS AREAS
1. Copies of correspondence or notices
of Regional Conference shall be sent to the National President and National
Newsletter Editor so they will be informed of activities pertaining to Regional
Conferences.
2. Because of difficulties experienced
by the organization in the past which could be traced to unofficial and
unauthorized statements, no form letter or other literature may be circulated
except by direction of the properly elected officers.
3. An appropriate uniform (cape) is
approved for use by members of the Potomac Area chapter who carry the colors of
Gold Star Wives of America for official functions at Arlington National
Cemetery. (Required if the organization is to be permitted to participate)
(1975)
4. An attractive paperweight
embellished with the Gold Star Wives emblem or other appropriate gift is to be
used by officials to present when appropriate. (1978;1994)
5. The Board of Directors established
the position on the Board to be known as President Emeritus, which will be
filled by the most recent retiring National President, and to act as an
honorary advisor to the Board of Directors. (1978)
6. Initials denoting Gold Star Wives of
America in abbreviated form shall be "GSW" only, otherwise, the full
name must be used (because GSAW could cause confusion as indicative of an
auxiliary organization). (1980)
7. A national supply item may not be
duplicated as a fund raising item by a Chapter or Region. (1986)
8. The Gold Star Wives of America Logo
will be registered to protect the organization against duplication for
unauthorized purposes. (1986) 9. Marie Speer (Marie Jordan) National Founder of
Gold Star Wives of America, Inc., was granted a non-dues paying, Honorary Life
member status by the Board of Directors January 17, 1948.
10. Chapter and Region members may
retain any one particular office longer than two (2) consecutive years. (1997)
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